HR & Payroll Software for the United States

$4 USD per employee per month for each suite you need. Choose from four independent suites:

• HR Suite ($4): Personnel records, recruiting, onboarding, organization charts, engagement
• Workforce Suite ($4): Scheduling, time clocking, timekeeping, time off
• Payroll Suite ($4): Pay processing, federal and state tax compliance, W-2 generation, benefits
• Talent Suite ($4): Performance reviews, learning management, career planning, succession

Subscribe to all four suites for $16 per employee per month and get the complete platform.

What's included at no extra cost: implementation, data migration, training, ongoing support, and all future software updates. No setup fees, no hidden charges, no long-term contracts. Pay annually and save 5%. Calculate your exact pricing.

Workzoom calculates federal tax withholding automatically based on current IRS tax tables. This includes Federal Income Tax, Social Security (FICA), and Medicare.

Multi-state payroll compliance is built in. The system handles state income tax calculations for all 50 states, including states with no income tax (Alaska, Florida, Nevada, South Dakota, Tennessee, Texas, Washington, Wyoming) and states with unique rules (California, New York, Pennsylvania).

State unemployment insurance (SUI), state disability insurance (SDI where applicable), and local taxes are calculated based on the employee's work location and your company's registered tax rates.

Learn more about payroll processing.

Yes. Workzoom generates W-2 forms for all employees automatically at year-end. All boxes are populated based on the year's payroll data, wages, federal withholding, Social Security, Medicare, state taxes, and retirement contributions.

The system also generates 1099-NEC forms for contractors paid more than $600 during the year. You review, approve, and submit to the IRS by the January 31 deadline.

Forms can be printed, e-filed, or provided to employees through their self-service portal. Learn about payroll filings and compliance.

Yes. If you're an applicable large employer (ALE) with 50+ full-time equivalent employees, Workzoom tracks hours worked and health coverage offered to generate ACA forms 1094-C and 1095-C.

The system monitors full-time status automatically based on hours worked and generates the required forms by the IRS deadline. Employees can access their 1095-C through the self-service portal.

See how benefits administration works.

Workzoom calculates FLSA overtime automatically at 1.5x the regular rate for non-exempt employees who work more than 40 hours in a workweek.

The system tracks exempt vs. non-exempt status at the employee level and applies overtime rules accordingly. You can configure state-specific overtime rules (California daily overtime, Colorado overtime, etc.) and the system handles the calculations each pay period.

Managers see overtime alerts before the pay period closes so they can adjust schedules proactively. Learn about time tracking and overtime management.

Yes. Workzoom handles multi-state operations with a single employee database. Track staff in California, New York, Texas, Florida, or any combination of states from one system.

Each location can have its own cost centers, schedules, time clocking setup, and managers with role-based permissions. The system calculates taxes based on where employees work, not where your headquarters is located.

For employees who work remotely or across state lines, you can configure their tax withholding by work location. Reporting rolls up across all states so you see complete labor costs and compliance status. Learn about organization structure and multi-location management.

Workzoom generates NACHA-compliant ACH files for direct deposit with any US bank. After payroll approval, the system creates a bank file you upload to your bank's business portal.

Employees can split their pay across multiple accounts, for example, sending a fixed amount to savings, a percentage to checking, or automatic payments to loan accounts. They manage their banking details through the self-service portal.

For employees without bank accounts, you can print checks or issue pay cards. See how pay processing works.

Most US organizations are fully running on Workzoom within 4 to 8 weeks. Teams under 250 employees often go faster. Implementation is included at no extra cost.

The process follows these steps:

• Self-guided orientation: Explore the system before making decisions
• Data migration: Provide employee data in a spreadsheet, we import it
• Configuration: Work with your Workzoom Liaison to fit the system to your policies
• Validation: Test in your sandbox environment
• Parallel payroll: Run 1-2 parallel pay runs to verify accuracy
• Go-live: Roll out on your schedule with ongoing support

Contact us to plan your rollout.

Workzoom includes three clocking methods at no additional cost:

• Mobile app with GPS geofencing (iOS and Android)
• Kiosk mode on a shared tablet, laptop, or desktop
• Manual timesheet entry with manager approval

For higher security or manufacturing environments, optional biometric terminals are available:

• Fingerprint terminal: $1,195 (one-time purchase)
• Facial recognition terminal: $1,495 (one-time purchase)

You can mix methods across departments. Time data flows automatically into payroll calculations. Compare all clocking methods.

Workzoom is hosted on Amazon Web Services (AWS) in Tier IV data centers across the United States. Each client has their own dedicated database schema.

Security certifications include: SOC 1, SOC 2, SOC 3, ISO 27001, ISO 27017, ISO 27018, PCI DSS Level 1, PIPEDA, FedRAMP, and HITRUST CSF.

Data protection measures:

• AES-256 encryption at rest
• TLS 1.2 encryption in transit
• Real-time replication across availability zones
• Daily encrypted backups
• 24/7 monitoring with intrusion detection
• Role-based access controls
• Multi-factor authentication
• SAML integration with Azure AD, OneLogin, and Okta

Learn about our technology platform and security.

Start with a demo. We'll show you how Workzoom handles your specific workflows, federal and state tax compliance, W-2 generation, multi-state operations, or time tracking.

If it looks like a fit, we'll map out an implementation plan, provide questionnaires to capture your policies, and begin data migration. You get a sandbox environment to explore and validate before going live.

No long-term commitment required. Start with just HR or Workforce and add Payroll when you're ready. Book your demo now.